Intelligent automation is quickly transforming HR, payroll and travel accounting
Giving repetitive, manual HR tasks to a robot allows HR to focus on more strategic work, employee experience and valuable interaction between employees. HR teams in large organisations know, how much manual work is involved in hiring and talent acquisition, tracking employees’ time in spreadsheets and payroll. Fluent and flawless payroll with the help of a software robot increases accuracy, timeliness and compliance.
The use of software robotics is becoming more common in tasks that require a lot of control and a systematic review of large amounts of data. RPA can be utilised the the daily processes required to manage the entire system and with systemic change, when large amounts of data are transferred from an older system into a new one. Robotics, on many levels can replace traditional integration functions enabling flexible and rapid implementation.
Heatmap for HR & Payroll processes
|HR Services||Payroll||Travel Accounting||Recruitment supoort||Maintenance of Payroll Accounting data||Travel master data maintenance|
|Onboarding process support||Payroll preparation taks, Applications, Pension Matters||Travel & Expense claim processing|
|Offboarding process support||Vacation calculations, informing and entries into payroll||Travel & Expense claim payment processing|
|Employee master data maintenance||Payroll data receipt controls and handling of salary data||Travel Accounting data generation|
|Compensation and benefit administration||Salary increases||Travel Accounting vs. GL reconciliation|
|Learning and development||Salary Calculation and Payroll Payments||Reporting to the Tax Authorities|
|Vacation & absence notifications||Payroll Accounting data generation, Reconciliation & Reporting||Archiving|
The robot verifies the employee’s hours have been recorded and makes corrections based on reports any differences compared to the shift.
Automated reports show if a high number of registered hours, missing hours, overtime, or usage of timeout has occurred for the supervisor to analyse.
Checking vacation balances
RPA can be applied to automatically reconcile vacation balances between the payroll system and the HR system.
Possible exceptions can be reported to the Payroll Team for settlement.
Payroll transfer and reports
Automating payroll data transfer reporting with RPA increases accuracy, timeliness and compliance.
A robot can fill the information out for each processed payroll file into a checklist according to the ISAE standard requirements and automate payroll reports.
New employees and validation
Onboarding employees in the payroll system based on new employee notification forms can be automated.
In addition, a software robot can check the required information and report detected deviations in employee data.
Employee master data updates
Automate the transfer of employee master data into the payroll system, and note the successful transfer of each file.
Digital Workers can check for master data deviations and inform the Payroll Team.
Transfer of payroll data
Robots transfer data from the work-time reporting system to the payroll system.
When done before the start of the payroll calculation tasks prevents the calculation errors and leads to increased efficiency in payroll calculation.
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